Travel Resources for Guests and Collaborators

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Guidelines & Forms | Accommodations | Ground Transportation | Campus


Suggested Local Accommodations

Please consider the OSU football schedule when planning lodging between August-November. Home football games generate a marked increase in hotel demand, which can result in limited availability and higher prices.

Ground Transportation

Campus Navigation

Center for Emergent Materials
Physics Research Building, 2000
191 W. Woodruff Ave.
Columbus, Ohio 43210


Forms

CEM Travel Estimate and Approval Form
Travelers can use the above form to estimate expenses and document approval from the hosting PI.

Travelers and guests should review OSU travel policy prior to departure to ensure compliance and full reimbursement.

Guidelines

All travelers must have a finalized travel request in the OSU eTravel system before travel commences. OSU administrators need a minimum of three business days to process travel requests for approval; more time is needed for large parties, or if prepayments for airfare/lodging are desired.

During travel, all receipts should be itemized and saved for reimbursement. Receipts should show payment or zero balance due. At the conclusion of travel, all receipts and travel reimbursement requests must be requested within 90 days or risk denial.

Columbus per diem rate is $56/day.

  • Special Situations that Require Additional Documentation:
    • Car Rental or Personal Mileage
      • Traveler must provide documentation that renting a car (including gas expenses) or reimbursement for personal mileage (at $0.56/mile) is more cost-effective than flying. Flight comparisons should be timely (obtained 4+ weeks ahead) and reasonable. OSU will reimburse up to the most cost-effective documented amount.
      • Personal Time Added to Trip
        • Traveler must provide documentation of flight rates for both the desired trip dates and the standard business dates. Flight comparisons should be timely (obtained 4+ weeks ahead)and reasonable. OSU will reimburse up to the most cost-effective documented amount.
      • Destinations Outside of Standard Round-Trip (Home/OSU)
        • Travelers with destinations outside of a standard round-trip between home and OSU must provide documentation of flight rates comparing desired deviations with round-trips between home and Columbus.  Flight comparisons should be timely (obtained 4+ weeks ahead) and reasonable. OSU will reimburse up to the most cost-effective documented amount.